Anticipated attendance: 3,000-4,000 per week

Admission: Free

When: June 4 | June 11 | June 18 | June 25 (rain date reserved for Friday, June 26)

Event begins at 5pm with movies beginning at sundown (typically 8pm)

Where: Elmington Park (3531 West End Avenue, Nashville, TN 37205)

Located just west of 440 on West End Ave. If headed west on West End, once you cross over 440, the park will immediately be on your left.

PARKING

Vendor parking is available in the lot at the corner of Elmington Ave and West End Ave (indicated on the layout. The vendor parking pass (linked below) is required for parking in this lot. Please print and put in your vehicle prior to arriving. One pass per vendor. You will NOT be able to park in these lots without it.

Additional parking is available at Blakemore United Methodist Church, West End Church, Congregational Sherith Israel and West End Middle School. Additional street parking is available but please be mindful of residents and do not block driveways. Parking on Gillespie Avenue is strictly prohibited.

LOAD-IN DETAILS

Please reference the load-in schedule for your appropriate load-in times (linked below)

Sponsors/Vendors may drive SMALL vehicles onto the grass to unload. After unloading, immediately move your vehicle to the vendor lot. If it has rained recently and the field is not dry, sponsors may NOT drive onto the grass. Driving on the lawn is strictly prohibited after 4:45pm.

Food Trucks should enter the park via Bowling Avenue off West End Ave. This will make it easier to park your truck in the designated order and allow for your passenger side/food window to be available on the PARK side for access. Food trucks may NOT pull fully into the grass area per Metro Parks rules. Food trucks will be parked along the vendor parking lot with two wheels (right hand, passenger side) onto the curb/grass so that attendees are able to walk right up to your window. This is a rule that MUST be followed per Metro Parks. If you have a trailer – PLEASE DISCONNECT FROM VEHICLE as we need to be able to fit everyone accordingly.

LOAD-OUT DETAILS

All sponsors and vendors must remain setup until the film begins (approximately 8pm). Once the film starts, you may begin breaking down.

NOTE: Vehicles will NOT be allowed on park grass for load-out prior to the end of the film. If vendors would like to load-out before the end of the film, they must carry/transport their items to their vehicles in the vendor parking lot.

 

IMPORTANT DOCS,LINKS & CONTACTS

Parking Pass

June 4 Layout + Load-in Schedule

Promotional Assets

Please note that on screening days, Robin and Tristanmay not be accessible via email. Please use the cell numbers listed below.

Robin Fomusa - rfomusa@fwpublishing.com, 630-818-5031

Tristan Maryanski - tmaryanski@fwpublishing.com, 865-414-8330

WHAT TO BRING

Nashville Scene will provide a 10x10 space for all sponsors. A designated space for food trucks will also be provided. All other items must be provided by vendors. Suggested items include:

  • Tent (no larger than 10’x10’)

    • If using a tent, tent weights (20lbs per leg) are required. Stakes are NOT permitted per Metro Parks rules

  • Hand cart, dolly or wagon to transport items

  • Table, chairs and tablecloth

  • Signage

  • Garbage can and bags

  • Generator (power access is not provided)

  • Method to accept payments

  • Coupons/brochures/printed materials

  • Items for giveaways

  • Clip lamp for lighting when it gets dark (approximately 8pm)

  • Hat, sunglasses, sunscreen, bug spray, water, ice, fans, etc.

METRO PARKS RULES & REGULATIONS

  • Firearms are not permitted in any park managed by the Metropolitan Board of Parks and Recreation, hereafter referred to as the Board.

  • Alcoholic beverages are not permitted in any park.

  • Fireworks are not permitted in any park except those designated and approved by the Board.

  • No gambling or games of chance are permitted in any park.

  • No overnight parking is allowed.

  • All parks are closed from 11:00 p.m. until one-half hour prior to sunrise, unless otherwise marked or by special permission by the Board or Director.

  • The speed limit in all parks is 20 mph, unless otherwise posted.

  • No hunting, trapping or killing of animals in any park.

  • Dogs must be on a leash and under control by the owner unless in one of the designated off-leash dog park areas.

  • No fires are permitted unless in designated fire pits or barbecue grills. Those fires must be maintained and supervised by an adult of 21 years of age or older.

  • Patrons may only ride horses on bridle paths that are marked unless special permission is given by the Board. Model airplanes can only be flown in areas specifically designated for such use. Drivers may only operate their vehicles on paved or improved roads unless so directed by a Park Police officer.

  • No person shall camp or erect a shelter for camping in any park.